paper republic is one of the world's fastest-growing brands for premium notebooks and leather accessories. With an innovative business model and an international team of 70 people from over 20 nationalities, we ship directly to more than 300,000 customers through our own e-commerce platform. Our unique HQ in the heart of Vienna's 9th district brings together production, warehouse, office, and shop in a 1000 sqm space--an inspiring place to work!

To support our CEO, we are looking for a highly organized and proactive Personal Assistant who will play a key role in ensuring smooth operations and managing high-level business functions across paper republic and its group holding. You will be the CEO's right hand, overseeing schedules, coordinating executive priorities, and handling administrative tasks to enable strategic growth.

Personal Assistant to the CEO (m/f/d)

40h/week (immediately)

Your Responsibilities:

• Agenda & Time Management: Efficiently manage the CEO's schedule, coordinate meetings, and maintain oversight of daily, weekly, and monthly priorities. Including the preparation and follow-up of meetings, such as creating agendas, taking meeting minutes, and preparing data for presentations.
• Task & Priority Tracking: Monitor key priorities and support the CEO in managing tasks effectively.
• Communication Management: Filter emails and requests, prioritize urgent matters, and handle responses independently when appropriate.
• Executive & Travel Coordination: Organize and oversee travel logistics, including flights, accommodations, and itineraries, while also coordinating board and company meetings, preparing agendas, taking notes, and tracking action items.
• KPI Management: Collect and organize company-wide key performance indicators (KPIs) to support data-driven decision-making.
• Holding & Financial Administration: Manage administrative tasks related to the paper republic group holding, including invoice processing, expense management, and financial record-keeping.

Your Profile:

• Minimum 2 years of experience in a similar role, ideally as a PA, Executive Assistant, or in a senior administrative position.
• Bachelor's degree in Business Administration or a related field is a plus.
• Highly organized, detail-oriented, and proactive, with the ability to anticipate and manage multiple priorities.
• Strong business acumen and confidence in working with numbers and data.
• Fluent in English and German, with French proficiency considered a strong advantage.
• Exceptional written and verbal communication skills with a professional, clear approach.
• Calm, adaptable, and able to perform well under pressure in fast-paced situations.
• Flexible and responsive, able to step in quickly when required.
• Thrives in a dynamic, fast-paced environment and enjoys juggling multiple responsibilities.

We Offer You:

• A fulfilling role in a young, innovative, and international team that values your creativity.
• Integration into a dynamic, fast-growing company where every day offers new opportunities and challenges.
• Exclusive business insights and be part of strategic decision-making.
• Unique paper republic workspaces in the heart of Vienna's 9th district, shared with our manufacturing, design, and retail teams.
• Monthly happiness events, summer parties, after-work events, brunches, and outings.
• Employee benefits (e.g. public transportation, 50% discount on all our products,...)

Salary

The minimum salary is 2,400 EUR gross per month (on a 40-hour basis). The actual salary depends on your qualifications and experience.

Does this appeal to you? Then let us know why YOU are the right fit for us and send us your application documents.

We look forward to receiving your application!

paper republic GmbH
Augasse 5-7, EG. Stock, Tür Top 1
1090 Wien

About this job

Employment type:

• Full Time (Permanent employment)

Salary:

from 2,400 EUR monthly

Seniority level:

• Professional Experience

Place of work:

• Wien 9. Bezirk (Alsergrund)

Field of work:

• Administrative Support, Secretarial, Office Management

Unfilled vacancies:

1 vacancy unfilled for this position

About the company

Employer:

paper republic GmbH

Number of employees:

31 - 50 employees

Locations:

• Wien

Details about this job

Full Time (Permanent employment)

• Monday to Friday
• 40 hours

Place of work

• Wien 9. Bezirk (Alsergrund)

Required languages

• German C1
• English C1

Nice-to-have languages

• French B2

Benefits

• Good transportation connections
• Employee discounts
• Team events

All infos regarding your application

Required application documents:

• Résumé
• Cover letter

Contact person

Anita Kappel
HR Generalist