Front Office Agent / Facilities Assistant

Front Office Agent / Facilities Assistant

CBRE Global Workplace Solutions is the world's largest provider of integrated facility and project management and real estate services. The team develops holistic solutions to help clients reduce operating costs, minimize risks, utilize space more effectively and create more innovative work environments. Numerous clients are already making use of these exclusive, global framework agreements and other synergies from the CBRE portfolio. In Austria alone, more than 160 locations are managed, especially in the technology, life science, finance, industry, oil & gas and automotive sectors.

We are looking for one of our clients (a globally known IT Company ) located in the 1st district of Vienna for a motivated:

"Front Office Agent / Facilities Assistant" (full-time, 40 hours per week).

Main Responsibilities:

• Greeting and assisting all employees and visitors
• Ensure that office is representative, nice and tidy
• Offer assistance with badges
• Provide day to day facilities support for the office
• Daily building walks and routine checks
• Supervise contractors working onsite
• Coordinate maintenance/repairs of facilities equipment
• Manage storage rooms
• Coordinate and execute smaller moves of up to 3 people
• Assist with larger moves and shuffles
• Distributing and controlling of equipment for larger shuffles
• Assist with reception covers and administrative duties
• Assist with event support
• Ad hoc tasks as requested by lead facilities coordinator
• Filling up stationary sections
• Checking special services eg. GScooters, E-bikes, Gbikes etc.
• Ensuring calendar is up to date

Qualifications:

• Excellent customer service and communication skills
• Friendly, helpful "can do" attitude is a must
• Fluent English in oral and written communication
• 1-3 years of customer service and administrative experience
• Team player and flexible working style
• Proactive in identifying and completing tasks applicable to the job
• Ability to problem solve, exercise appropriate judgement and work independently
• Reliable, regular and punctual attendance at work during business hours
• Ability to operate general office equipment such as copier/printer, fax, etc.

What can you expect?

• A responsible and autonomous position
• Chances for your personal and professional development
• Excellent working conditions within an international environment

We are looking forward to receiving your application: smart apply

Gross monthly salary: EUR 2.000 - (in accordance with the collective labour agreement); higher rates dependent on professional qualifications and experience.