Assistant to the President

Assistant to the President

Full Time (40 h/w)

Klosterneuburg near Vienna, Austria

EUR 3,000* gross/month

ISTA is growing. Grow with us!

Institute of Science and Technology Austria (ISTA) is a constantly growing international institute for conducting world-class research in mathematics, computer science, life sciences & physical sciences. We strive to recruit passionate professionals from across the world over all fields who strive to support our goal of excellent research. Located within a beautiful campus on the outskirts of Vienna, we offer multiple opportunities for personal growth in a stable working environment. Get an insight!

Your responsibilities

The Office of the President organizes and administrates all non-scientific affairs for the President and acts as an interface to the scientific and administrative staff, board members, and other external contact persons. We are seeking an experienced and organized personality to work with the team of assistants in the Office of the President.

• Single point of contact for the President in all administrative and organizational matters, dealing with a wide variety of topics
• Travel management for the President
• Compilation and preparation of documents, minutes, presentations, and reports
• Organization and follow-up of meetings
• English and German correspondence with internal and external stakeholders (e.g. ministries, faculty, etc.)
• Provide administrative support for the Vice Presidents as required, work closely with the team of assistants and ensure mutual substitutions and back-ups
• Provide a bridge for smooth communication between different stakeholders and ensure efficient office operations (including support for guests and visitors)

Your profile

• Work experience in a similar position
• Interest, but not necessarily experience, in an international research/academic environment
• Excellent verbal and written communication skills in English and German
• Strong office computer skills
• Attention to detail and ability to work effectively with minimal supervision
• Strong organizational, problem solving, prioritization, and time management skills
• High level of service orientation, discretion, and strong interpersonal skills

Apply now

Your benefits

• Education & training
• Cafeteria
• Childcare
• Free shuttle bus
• Multiple health offers
• Pension insurance

⁎ This position comes with possible overpayment depending on education, qualification and work experience. ISTA processes your personal data in accordance with the law. For more information, please refer to ww www.ista.ac.at/data-protection.

Am Campus 1, 3400 Klosterneuburg, Austria
Tel.: +43 (0) 2243 9000-0 | www.ista.ac.at